Cash register, cashiers, or POS (Point of Sale) machines are digital devices commonly used in the retail industry. They have the ability to accurately count and calculate the amount of money on the system, widely used in supermarkets, stores, fashion shops, and shopping centers. Cash register bring many benefits to businesses such as improving service quality by providing automated calculation and money counting features. Furthermore, cash register provide information on transactions and revenue, helping businesses track and optimize business performance.
To facilitate the import of this product, H-Cargo Logistics will provide detailed information on the import procedures for cash register, HS codes for these devices, import duties, value-added tax (VAT), import policies, and important considerations when importing for you.
I. Import procedures for cash register
1.1. Import policy for cash register
The process of importing cash register is specifically regulated in the following legal documents:
Circular 38/2015/TT-BTC dated March 25, 2015, amended and supplemented by Circular 39/2018/TT-BTC dated April 20, 2018;
Decree 69/2018/NĐ-CP dated May 15, 2018;
Circular 09/2019/TT-BKHCN dated September 30, 2019;
Decree 43/2017/NĐ-CP dated April 14, 2017, amended and supplemented by Decree 111/2021/NĐ-CP dated December 9, 2021;
Decree 128/2020/ND-CP dated October 19, 2020.
Based on these documents, cash register are not included in the list of prohibited goods for import. However, when carrying out the import procedures for cash register, the following points should be noted:
Used cash register are not allowed to be imported;
During the process of importing cash register, it is necessary to attach the goods label as prescribed in Decree 43/2017/ND-CP dated April 14, 2017, amended and supplemented by Decree 111/2021/NĐ-CP dated December 9, 2021.
1.2. HS code for cash register
The first step in the process of importing cash register is to determine the HS code (Harmonized System). The HS code not only determines the import tax rate but also serves as the basis for applying import policies. Accurately determining the HS code is important to ensure a smooth and accurate import process for cash register.
Below is the HS code for cash register:
HS Code | Description of Goods | Import Duty (%) | Preferential Import Duty (%) | VAT (%) |
84705000 | Cash register (including electronic cash register - POS, cashier machine, mechanical cash register, ...). | 5 | 0 | 10 |
Group 8470 | Components and accessories of computers. | 5 | 0 | 10 |
Correctly identifying the HS code is crucial when importing cash register. Incorrectly identifying the HS code can bring certain risks to you, such as:
Customs procedure delays;
Penalties for incorrect HS code declaration according to Decree 128/2020/ND-CP;
Delayed delivery: If the goods are found to have an incorrect HS code declaration, the customs authorities may request correction or clarification of information. This can lead to delays in the delivery process and affect the production and business cycle of the enterprise;
In case of import tax liability, you will face a minimum penalty of 2,000,000 VND and a maximum penalty of three times the amount of tax.
II. How to calculate import tax for cash register
In order for products to be imported and sold in the Vietnamese market, importers must fulfill their tax obligations to the state. Import taxes for cash register include two types of taxes: import tax and value-added tax (VAT).
The calculation of import tax for cash register is as follows:
Import duty is calculated based on the CIF value and tax rate:
Import duty = CIF value x import duty rate
Import VAT is calculated based on the CIF value and import duty:
Import VAT = (CIF value + import duty) x VAT rate
Import tax and import VAT for cash register depend on the tax rate, with the VAT rate being 10%. To enjoy a preferential import tax rate of 0%, the shipment must have a Certificate of Origin (C/O).
III. Import documents for cash register
The set of import documents for cash register includes the following:
Customs declaration form;
Sales contract;
Commercial invoice;
Bill of lading;
Packing list;
Certificate of Origin (C/O), if available;
Catalog (if available), and other documents required by customs;
The above are all the documents used for customs clearance of cash register. The most important documents are the customs declaration form, commercial invoice, and bill of lading. Other documents will be supplemented if required by the Customs authorities.
Among the types of documents, only the customs declaration form is issued after the goods have arrived at the port, while the other documents are already available beforehand. Therefore, importers should prepare these documents in advance to avoid the situation of having to rush to work after the goods have arrived at the port, which will prolong the import procedures and may incur additional unwanted costs.
IV. Procedure for importing cash register
The process of implementing the procedure for importing cash registers is detailed in Circular No. 38/2015/TT-BTC dated March 25, 2015 and Circular No. 39/2018/TT-BTC dated April 20, 2018. Below are the steps to follow to understand this procedure.
Step 1. Declare the customs declaration form
After having all the import and export documents such as the contract, commercial invoice, packing list, bill of lading, certificate of origin, arrival notice, and determining the HS code of the cash register, you can enter the declaration information into the customs system through the software.
Within 30 days from the date the goods arrive at the port, the customs declarant must declare the customs declaration form. If this deadline is exceeded, the importer will face penalties from the customs authorities.
Step 2. Open the customs declaration form
After completing the customs declaration form, the customs system will return the result of the declaration form classification. If there is a declaration form classification, print out the declaration form and bring the import documents to the customs office to open the customs declaration form. Depending on the green, yellow, or red classification, the steps to open the customs declaration form will be carried out.
The customs declaration form must be opened as soon as possible, no later than 15 days from the date of declaration. The declarant must bring the documents to the customs office to open the customs declaration form. If the deadline of 15 days is exceeded, the declaration form will be canceled and you will face penalties from the Customs authorities.
Step 3. Customs clearance of goods
Customs officers will check the documents, and if there are no issues, they will accept the customs declaration form for customs clearance. You can pay the import tax for the customs declaration form to clear the goods.
Step 4. Bring the goods for storage and use
After customs clearance, proceed to liquidate the customs declaration form and complete the necessary procedures to bring the goods to the warehouse. To ensure a smooth process of picking up the goods, you need to prepare the delivery order, transportation means, and ensure that the goods are allowed to pass through the supervised area.
In some cases, the customs declaration form will be released for the goods to be brought to the storage warehouse first. After supplementing the necessary documents, the customs will proceed to clear the customs declaration form. When the declaration form is not cleared, you need to carry out the procedures to clear the customs declaration form. If the deadline is exceeded, you will face penalties and it will take a lot of time. These are the basic steps in the import procedures for cash register. If you need further assistance, please contact us via Zalo, Hotline or Email for detailed advice.
V. Labeling imported cash register
Since the issuance of Decree 128/2020/NĐ-CP and the subsequent amendment, Decree 111/2021/NĐ-CP dated December 9, 2021, labeling has become much stricter. Labeling on imported goods aims to support management agencies in controlling goods, determining their origin, and identifying the responsible units.
5.1. Label content
In addition to the requirement of labeling, the content of the label is also very important. The content of labels for goods is regulated in Decree 111/2021/ND-CP. For cash register, a complete label should include the following information:
Information of the exporter (address, company name);
Information of the importer (address, company name);
Product name and information;
Country of origin.
These are the basic label contents that need to be affixed to goods. The displayed information must be in English or other languages and must be translated.
5.2. Label placement on goods
Labeling goods is important, but placing the label correctly is even more important. When importing, labels are usually affixed to surfaces of goods such as cartons, wooden crates, product packaging, or any easily inspectable and visible areas. Proper label placement will save time during import procedures.
For retail goods in the market, labels should display additional information such as manufacturer, product quantity, technical specifications, production date, and safety warnings.
5.3. Risks of not labeling when doing import procedures for cash register
Labeling goods is a legal requirement. If goods are not labeled upon importation or if the label content is incorrect, the importer will face the following risks:
Being fined according to the regulations, with the penalty specified in Article 22 of Decree 128/2020/ND-CP;
Not being eligible for special import tax incentives as the certificate of origin will be rejected;
Goods are prone to loss or damage due to the absence of warning labels for handling and transportation.
VI. Notes on importing cash register
During the process of handling cash register import procedures for customers, H-Cargo Logistics has identified some points to share for reference. When handling import procedures for cash register, the following points should be noted:
Comply with regulations on labeling goods when importing cash register;
Used cash register are prohibited from being imported;
The VAT rate for cash register is 10%;
Determine the correct HS code to determine the correct tax rate and avoid penalties.
VII. Conclusion
The above is the complete process for carrying out import procedures for cash register, including HS codes, import policies, import taxes, VAT, and regulations on labeling goods. We hope that the information in this article will provide value and useful knowledge for you. If you have any questions, requests for consultation, or quotations for import procedure services, please contact H-Cargo for FREE and FAST advice!
Contact for free consultation: H-Cargo International Logistics Email: info@hcargovn.com Ad: 36A Nguyen Gia Tri, Ward 25, Binh Thanh District, Ho Chi Minh City. Hotline: 02835359678
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